Career Portal

Accounts Payable Associate

Accounts Payable Associate
$25–$28 per hour
Birmingham, AL

A well-established organization is seeking an experienced Accounts Payable Associate to join its accounting team. This position is ideal for a detail-oriented professional with 5–10 years of accounts payable experience who is comfortable with traditional accounting processes, including paper-based documentation and computer systems. Strong Excel skills, accuracy, and a dependable work ethic are essential for success in this role.

Responsibilities

• Process, review, and reconcile vendor invoices to ensure accurate and timely payments.
• Verify purchase orders, expense reports, and supporting documentation.
• Prepare vendor payments and resolve discrepancies involving invoices, contracts, and purchase orders.
• Reconcile monthly vendor statements and research outstanding balances or credits.
• Record expenses to the appropriate accounts and cost centers.
• Maintain accurate accounting records, ledgers, and organized filing systems.
• Verify vendor tax identification information and request or update W-9 forms.
• Prepare and process 1099 and 1096 tax documentation within established deadlines.
• Identify tax-exempt certificate requirements and maintain appropriate records.
• Process payment adjustments, stop-payment requests, and purchase order amendments.
• Review accounting reports and verify the accuracy of recorded transactions.
• Maintain confidentiality when handling financial and vendor information.
• Provide support for additional accounting and administrative tasks as needed.

• High school diploma or equivalent required; a college degree is not required.
• 5–10 years of accounts payable experience preferred.
• Strong Microsoft Excel skills and general computer proficiency.
• Knowledge of basic accounting principles and accounts payable procedures.
• Experience with invoice processing, vendor reconciliations, and payment discrepancies.
• Familiarity with W-9 forms, 1099 reporting, and vendor account maintenance.
• Comfortable working with both paper documentation and electronic systems.
• Excellent attention to detail and organizational skills.
• Strong time management and the ability to prioritize daily responsibilities.
• Professional communication skills and the ability to maintain positive vendor relationships.
• Ability to work independently, follow established procedures, and adapt to changing priorities.
• Reliable attendance and a consistent approach to completing assigned tasks.

Work Environment
This position is based in an office environment and involves a combination of computer work, paperwork, and routine accounting activities. The role requires extended periods of sitting and working at a desk, along with the ability to lift up to 15 pounds as needed.
 

At our clients’ request, only individuals with required experience will be considered.

Please note - if you have recently submitted your resume to a PangeaTwo posting, your qualifications will be considered for other open opportunities.

Your resume will never be submitted to a client without your prior knowledge and consent to do so.
 

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