Career Portal

Office Manager

Office Manager / Executive Assistant
$50,000 – $60,000 / year (depending on experience)
Birmingham, AL (Downtown)

A dynamic and growing professional services firm is seeking an experienced Office Manager / Executive Assistant to support senior leadership and help drive day-to-day office operations. This is an exciting opportunity to join a collaborative, design-focused environment with projects and team members located across the country.
The ideal candidate is a proactive problem-solver with a positive, “no task is too small” mindset. This individual will play a key role in keeping leadership organized, ensuring the office runs smoothly, and supporting a fast-paced, creative team.

Responsibilities:

• Oversee daily office operations, including supplies, equipment maintenance, and overall office appearance
• Manage calendars, scheduling, and time coordination for leadership and project teams
• Coordinate travel arrangements, meetings, presentations, and event logistics
• Provide administrative support including reports, agendas, and correspondence
• Assist with project setup, data management, and internal tracking systems
• Support finance tasks such as data entry and coordination
• Help manage recruiting pipelines, onboarding processes, and HR-related tracking
• Coordinate professional development events and maintain attendance records
• Serve as a point of contact for vendors, staff, and visitors
• Handle communications, including drafting responses on behalf of leadership
• Manage mail, shipping, filing, and general administrative duties
• Assist with team events, meetings, and special projects as needed

• 3–5+ years of experience in office management, executive support, or similar role within a professional services environment
• Experience in a creative field such as architecture or marketing would be a plus
• Experience supporting senior executives or leadership teams
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• High level of professionalism and ability to maintain confidentiality
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat
• Self-starter with the ability to prioritize and work independently in a fast-paced setting
• Detail-oriented with strong follow-through and problem-solving abilities
• Bachelor’s degree preferred, but not required

PangeaTwo’s goal is to ensure that each recruitment opportunity yields rewarding dividends for both candidates and clients. To survive in the employment world, we suggest you disengage your internal compass and allow us to lead you to unexplored opportunities in your career. Allowing our professional recruiters to be engaged in your career transition might actually be more beneficial and satisfying to you. PangeaTwo specializes in executive and support positions focused in Accounting, Administrative Support, and Information Technology searches across the Southeast.
At our clients’ request, only individuals with required experience will be considered. Your resume will never be submitted to a client without your prior knowledge and consent.

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