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Office Coordinator for Established Real Estate Firm

Office Coordinator for Established Real Estate Firm
Birmingham, AL 
$50K- $55K

A well-established real estate firm in Birmingham is seeking a personable, highly organized Real Estate Services & Office Coordinator to support daily office operations and create a seamless experience for team members, clients, and guests. This role supports both administrative and marketing functions, working closely with the Vice President of Marketing to maintain office efficiency, assist with property management operations, and contribute to employee engagement and company initiatives.

Responsibilities:
  • Manage day-to-day office operations to ensure efficiency and alignment with company policies
  • Serve as the first point of contact by answering and directing calls, emails, and mail
  • Create a welcoming and seamless experience for team members, clients, and visitors
  • Oversee the Property Management HelpDesk, ensuring timely and effective resolution of client requests
  • Maintain office equipment, supplies, and vendor relationships
  • Coordinate meeting logistics, including scheduling, catering, A/V setup, and conference calls
  • Manage inventory of office supplies, marketing materials, and promotional items
  • Oversee daily setup and upkeep of café and reception areas
  • Support employee engagement initiatives and company-wide events
  • Create and schedule content for digital lobby displays
  • Assist with marketing projects and special assignments as needed

Qualifications:
 
  • Bachelor’s degree in Business, Marketing, Communications, or a related field
  • 2+ years of administrative or marketing support experience in a professional office setting
  • Strong customer service and interpersonal skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Excellent organizational, multitasking, and time management abilities
  • Ability to handle confidential information with discretion
PangeaTwo’s goal is to ensure that each recruitment opportunity yields rewarding dividends for both candidates and clients.  To survive in the employment world, we suggest you disengage your internal compass and allow us to lead you to unexplored opportunities in your career.  Allowing our professional recruiters to be engaged in your career transition might actually be more beneficial and satisfying to you.  PangeaTwo specializes in executive and support positions focused in Accounting, Administrative Support and Information Technology searches across the Southeast.  Allow our recruiters the opportunity to speak with you about our current opportunities.

At our clients’ request, only individuals with required experience will be considered.

Please note - if you have recently submitted your resume to a PangeaTwo posting, your qualifications will be considered for other open opportunities.

Your resume will never be submitted to a client without your prior knowledge and consent to do so.

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Office Coordinator for Established Real Estate Firm Administrative Assistant · Direct Hire Birmingham, Alabama

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