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$18 - $20 an hour
Birmingham, AL
Join a stable and highly respected firm with a 30+ year history. Our client is seeking a mature, professional, and discreet Office Admin/Receptionist to serve as the welcoming presence and organizational hub of their office.
This role combines front-desk management with critical administrative support, particularly focused on documentation for our project bidding and construction processes. Experience within the construction or design industry is a highly desirable, though not required, bonus!
Responsibilities:
Qualifications:
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Office Admin/Receptionist in Hoover- Construction Experience a Plus!
Office Admin/Receptionist in Hoover- Construction Experience a Plus!$18 - $20 an hour
Birmingham, AL
Join a stable and highly respected firm with a 30+ year history. Our client is seeking a mature, professional, and discreet Office Admin/Receptionist to serve as the welcoming presence and organizational hub of their office.
This role combines front-desk management with critical administrative support, particularly focused on documentation for our project bidding and construction processes. Experience within the construction or design industry is a highly desirable, though not required, bonus!
Responsibilities:
- Reporting to the Director of Administration, you will be the first impression of the firm and a vital part of the administrative team.
- Warmly greet and welcome clients, visitors, and vendors.
- Answer and route a moderate volume of incoming phone calls and manage client check drop-offs and deliveries.
- Coordinate crucial documents and information for Bid Day processes.
- Create and distribute bid lists and prepare documents for bidders.
- Verify contractor licenses and required classifications online.
- Assist with preparing plans, specifications, addendums, and forms for submission to state and local entities.
- Manage the upload and distribution of project documents to various digital platforms.
- Manage and distribute incoming and outgoing mail, and handle all posting/shipping requests.
- Maintain a complete inventory of office supplies and process reorders.
- Schedule conference room usage and coordinate catering for "lunch and learn" sessions for staff.
- Create, review, and distribute observation reports.
Qualifications:
- Proven, mid-level experience in a professional front desk, receptionist, or administrative assistant role strongly preferred.
- Experience in a professional services firm (especially design or construction) is a plus.
- Must be a mature professional capable of exercising a high level of discretion and confidentiality regarding firm and project information.
- Excellent verbal and written communication skills with a friendly, professional demeanor.
- Strong proficiency in Microsoft Office Suite (Word, Excel, and Outlook)
- Exceptional organizational abilities and meticulous attention to detail and time management.
At our clients’ request, only individuals with required experience will be considered.
Please note - if you have recently submitted your resume to a PangeaTwo posting, your qualifications will be considered for other open opportunities.
Your resume will never be submitted to a client without your prior knowledge and consent to do so.
Please note - if you have recently submitted your resume to a PangeaTwo posting, your qualifications will be considered for other open opportunities.
Your resume will never be submitted to a client without your prior knowledge and consent to do so.
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