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Administrative  Assistant – Growing Construction Company in Nashville

$45,000-$50,000

Nashville, TN

Our partner in Nashville, TN is in need of an Administrative Assistant to support Office Management, Project Manager, Superintendent, Project Superintendent and staff.  This position will ensure completion of various administrative tasks. If you have these skills and are eager to learn please apply today!

Job Description:

• Support Office Management, Project Manager, Superintendent, Project Superintendent and staff. 
• Work with Project Management to draft, review, finalize, issue and execute contracts. 
• Communicate regularly with project managers on status of subcontracts and address any questions or issues that may have arisen. 
• Receive, review for compliance and track insurance certificates. 
• Use project tracking software to track change orders, change proposal requests, requests for information, contracts, insurance, payment applications, etc. 
• Create, manage, scan and organize all files and folders, hard copy and on the computer. 
• Managed day-to-day operation, maintained daily interactions with owner/subcontractors/vendors. 
• Greet clients, answer phone calls, check voicemail, e-mails. 
• Prepare/code invoices and check request. 
• Track owner/subcontractors/vendors billing and payments. 
• Prepare and submit job related expense reports for Project Team and Management Team. 
• Manage field employees hourly time. 
• Manage HR related materials such as onboarding new employees, transfer employees, etc. 
• Routine coordination with various vendors for Management Team and/or Project Team. 
• Provide receptionist duties on a limited basis as needed. 
• Perform other duties and projects as assigned.

Job Requirements:

• 3 years of administrative experience is a plus!
• Deadlines are important to this position, so the need to be able to prioritize tasks to make insure multiple deadlines are met.
• The need for a working knowledge of current office practices and software, specifically Microsoft Word, Excel and other Construction Software
• Excellent interpersonal communication skills, both written and verbal are required.